Dos and Don’ts of Sending Save the Date Invitations
Your wedding is one of the most important days of your life, and planning it involves a lot of moving parts. One of the earliest—and most exciting—steps is sending out your save the date invitations. These mini-announcements give guests an early heads-up about your special day and help set the tone for your celebration.
But here’s the thing: sending a save the date isn’t as simple as it sounds. There’s etiquette to follow, timing to consider, and creative decisions to make. Want a flawless save-the-date? This guide helps you nail every detail (and dodge those easy-to-miss errors).
At Flyway Invitation, we specialize in custom digital video save the dates in English and Gujarati, designed to impress and delight. Let’s go over the top dos and don’ts to make sure your invitation process goes smoothly from the very beginning.
1. DO: Send Them Early
Timing is everything.Save-the-dates ensure guests have ample time to prepare—particularly for destination weddings or peak-season celebrations.
🕒 Ideal Timeline:
Domestic weddings: Send 6–8 months in advance
Destination weddings: Send 9–12 months in advance
Sending early ensures guests can make travel plans, book accommodations, and clear their schedules—especially those with kids or work commitments.
2. DON’T: Send Without Finalizing Your Guest List
A common mistake? Sending save the dates to people you’re not 100% sure you’re inviting. The moment you hit ‘send,’ they’re part of your celebration count.
✅ DO Finalize:
Guest count based on venue size
Budget considerations
Who you’re truly ready to host
With Flyway Invitation, we help you design and share your save the date only when you’re ready—with the names and details you’ve locked in.
3. DO: Personalize Your Save the Date Video
Gone are the days of plain paper cards. In 2025, video save the date invitations are trending—and for good reason. They’re modern, engaging, and allow you to share your story in a way that’s visually stunning.
At Flyway Invitation, we help you add:
💑 Couple’s photos
🎶 Custom background music
💬 Warm, personalized messages
🌸 Theme-matched colors and animations
🌍 Language options in English and Gujarati
This makes your invite feel more intimate and exciting—guests will remember it and look forward to what’s coming next.
4. DON’T: Include Too Many Details
Remember, a save the date is a teaser—not the whole plan. You don’t need to overload it with venue names, schedules, or dress codes. That comes later with the formal wedding invite.
Keep it Simple:
Couple’s names
Date of the wedding
City and country
Message like “Formal invite to follow”
Your goal here is to inform and excite, not overwhelm.
5. DO: Match the Style to Your Wedding Theme
Your save-the-date is the first glimpse into your wedding’s style and spirit. Whether you’re dreaming of a regal affair, sleek modern vows, or a colorful cultural celebration, let your save-the-date set the tone.
Flyway Invitation offers themes like:
💍 Elegant and Royal
🎨 Modern Minimalist
🌿 Rustic or Boho
🎉 Cultural Gujarati Fusion
🥂 Destination Glam
The design should whisper, “Here’s what to expect,” and build anticipation for the formal invitation.
6. DON’T: Forget to Proofread
Nothing kills the mood like a typo—especially on your names or the date! Double-check every detail before sending your video invite.
Proofing Tips:
Confirm spelling of both names
Verify the wedding date and year
Check city and location spelling
Test music syncing and text timing
Flyway Invitation offers preview versions so you can approve everything before your final video is delivered.
7. DO: Use a Share-Friendly Format
Once your video is ready, it needs to be easily shared across different platforms.
Our save-the-date videos work seamlessly across:
📱 Instagram Stories
💻 Google Drive or YouTube (private links)
This makes it easy to reach your entire guest list—whether they’re near or far, tech-savvy or not.
8. DON’T: Treat It Like the Formal Invite
Some couples try to combine both the save the date and wedding invite into one. That’s a no-go.Each has a distinct role, so their messaging and style should reflect unique vibes.
Save the date = casual, early heads-up
Wedding invitation = formal, detailed, final confirmation
By using both (and spacing them properly), your guests stay engaged without being overloaded.
9. DO: Add a Personal Message
Even just a line or two can make your save the date feel heartfelt. Try something like:
“We can’t wait to start this adventure—and having you there would make it even more special.”
or
“Mark your calendars! Big love, big celebration—more details coming soon.”
Flyway Invitation helps you craft short and sweet messages that make every guest feel included.
10. DON’T: Wait Too Long to Follow Up with the Formal Invite
Guests need full event details eventually. Timely tip: Post wedding invitations no later than 8 weeks before the event for optimal guest attendance. If you wait too long, your early planning effort might be wasted.
Pro tip: We also design wedding invitation videos at Flyway Invitation that complement your save the date for a complete, cohesive digital experience.
Conclusion: Set the Right Tone from the Start
This isn’t just an alert—it’s your wedding’s debut moment, setting the tone for what’s to come.. Get it right, and your guests will be thrilled, informed, and ready to celebrate with you. Skip the stress and let Flyway Invitation create a save the date video that speaks to your story, culture, and celebration style.
Follow these simple dos and don’ts, and you’ll start your wedding journey on the perfect note—one that’s thoughtful, modern, and completely unforgettable.
